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The Facilities Project Coordinator is responsible for supporting and/or coordinating a variety of projects for the bankruptcy court, which is comprised of five divisional offices. The size and complexity of these projects will vary based on the needs of the court and may require the application of design and construction concepts. The Facilities Project Coordinator works closely with the Department Manager in developing project requirements, preparing documentation and in identifying potential solutions. A key aspect of this position is coordinating and monitoring the various project phases closely with attention to changes and above standard costs. The successful candidate will interact with internal court staff to define project objectives and will develop a scope of work, obtain cost estimates and create a project plan to be approved by the department manager. The candidate will interact with furniture designers and manufacturers in selecting products, finishes, fabrics and materials, coordinate the installation of furniture, data/communications systems and develop/deliver executive level presentations for the larger scale projects. The candidate will regularly interact with the General Services Administration (GSA) and/or with their selected contractors and may be involved in developing, reviewing and interpreting architectural design and construction drawings and documents, project specifications, schedules and cost estimates. The Facilities Project Coordinator reports to the Office Services/Space and Facilities Manage
The Operations Specialist works in a team based environment assisting with coordination of work performed in the Operations Support Team and reports to the NextGen Project Manager. Operations Support functions include the Court’s ECF Help Desk, CIAO! Help Desk, Call Center and online Chat, running and processing auto discharge, auto dismissal and auto closing programs and other reports. The Operations Specialist leads and participates in testing CM/ECF, CIAO, Pay.gov, NextGen and other system functions as needed. The specialist provides technical and functional assistance to the operations support staff. The Operations Specialist participates in projects of varying scope, including the Court’s conversion of its current case management system to NextGen CM/ECF. Duties of the Operations Specialist include, but are not limited to: developing and providing training and presentations to judges, chambers staff, clerk’s office staff, attorneys, and staff of court-related agencies; assisting with implementation of action items as recommended by the CM/ECF and NextGen Committee, assist as needed with researching and testing NextGen features such as Central Sign-on, Judge Review Packets, and Judge Workspace; creating and maintaining departmental procedural manuals; answering questions in person, by email, on the phone or on-line chat; assisting with resolving problems that are particularly challenging for line staff and communicating solutions with customers in stressful situations; providing procedural rules and information. The Operations Specialist also participates in committee activities as needed to help identify and address CM/ECF and NextGen issues.
- Oversees the progression of bankruptcy cases, using the Case Management/Electronic Case Filing (CM/ECF) system;
- Establishes short and long term work schedules, priorities, and deadlines to ensure the completion of the assigned work;
- Monitors productivity and work quality and makes recommendations for improvement as necessary;
- Develops and recommends policies and procedures related to case management and assists with the implementation of such procedures;
- Instructs, coaches, and develops employees;
- Prepares performance evaluations and counsels employees regarding performance issues;
- Resolves personnel issues and initiates disciplinary actions when appropriate; and
- Promotes and maintains a work environment that encourages teamwork and effective communication.
The Chief Deputy provides leadership and direction to staff, communicating the strategic goals of the Court and creating an atmosphere where training is daily and ongoing. The Chief Deputy may be involved in managing all non‐judicial functions and activities of the court including but not limited to: caseflow; human resources; budget and finance; information technology; public relations/communications; education, training and development; and strategic planning. Travel to divisional offices for management meetings and/or court sponsored training is required. Overnight travel outside the district for training is occasionally required